Your email address will not be published. For our examples though, let’s assume all four parameters are required. I was expecting this to be a one-sided battle. While the data job field is trendy and great, data itself often is not. Let’s break this index/match down into two parts. Instead, we have to use False/0 or True/1. Most of the time we will want to pull an exact match; we don’t want something close to our lookup value, we want an exact match to our lookup value. These are: The lookup value is the value that we want to find a match for. At the start of this post I was hoping to become a convert. This is the default; Match_type=0 requests an exact match 4. In this article, we will learn to use Index Match formula at the place of Vlookup and Match formula in Microsoft Excel. In this ArticleXLOOKUP ExampleXLOOKUP SyntaxXLOOKUP Match_ModeXLOOKUP Search_ModeWhy is XLOOKUP Better Than VLOOKUP?XLOOKUP Examples in VBA On August 28, 2019, Microsoft announced the release of the XLOOKUP Function. No more complex INDEX+MATCH formulas or weird VLOOKUP concoctions. using index match, it would only have to load 2 columns. This lesson shows you how to write formulas using INDEX and MATCH to let you perform lookups that VLOOKUP can't, and which run much faster on large spreadsheets than VLOOKUP. This is another way of referencing the table that you want to pull data from. Even with that, there is a time and a place for both. If we were using the SUMPRODUCT formula on a list we could obtain the same result in just 2% of the time. See the range C2:C7 above. If you’d like to download the Excel file that I constructed for this exercise, click the link below. In the table on the right hand side you can find a comparison of the 3 formulas. The key difference between INDEX MATCH and VLOOKUP is that VLOOKUP requires a static column reference while INDEX MATCH uses a dynamic column reference. In both tests column A was searched for the value “20000” and the value in column 3 was returned. In this post, I won’t get into too much detail as to why you want to use an Exact Match 99% of the time. Regardless, you can save the file as an xlsm and add the code yourself. So far in this series, we have assumed that our data has been based on a single criterion (or two criteria in the case of a table). I will start this out by answering the question that is burning in your mind. The range “F1:F20000” was filled with the function below: Thats 20,000 VLOOKUP functions. This brings us to why we need to use one of these functions in the first place. It’s a single column range. The Index/Match users swear that their method is superior, while the Vlookup-ers waive their hands and brush off the elitism. Peter Baker. My final thoughts on this are the following: I have read on some website that Microsoft did end up optimizing the Vlookup function. But… the Vlookup was marginally faster. The return column for the VLOOKUP must be on the right hand side of the search column. It could be that in my current version of Excel (Excel 2016) the Vlookup beats the Index/Match. Watch my YouTube video on the difference between these 2 functions and how to apply these functions, with examples. We will discuss both the functionality of the Index function, then the Match function. See the image below. The Vlookup and Index/Match do one important thing, they bring data together. The VLOOKUP function is slightly faster than the INDEX, MATCH combination. I will however change my cell references accordingly. This area represents the entire table, Next, the code uses VBA’s autofill function to populate an existing formula down a column (down 500K columns to be exact), Next, the code uses the Timer function again and generates a variable called secondsElapsed that stores how long the code (and the vlookup) took to run, Finally, the code places the run time into cell L3. You can simply Note that I am only providing a subset of the data in the image below. With it came also other less known functions such as the XMATCH etc. For this introduction to VLookups, we will be using the fifty states. Then it takes a value corresponding to the row in which the key was located and returns a corresponding value from another column.Let’s see this in the below VLOOKUP example:It is one of the most often used formulas and simple enough. If you have a different version of Excel, I would be curious to see how the two functions compare on your end. Note that I cannot upload the file with the VBA because of security reasons. Then, we will use the VLookup function to find the state’s corresponding capital from a different table. Linear search: These lookups search from left to right (HLOOKUP) or from top to bottom (VLOOKUP). INDEX MATCH took 0.195 seconds to calculate the 50,000 formulas. This may slow your spreadsheet down a little - the bigger the sheet, the more speed may be an issue. If we choose a column index that is greater than 3 or less than 1, we will get a resulting #N/A error. INDEX-MATCH is way better as you can look to the left of your data, something that is not possible using VLOOKUP! Note that the table array reference, F3:F52, is locked. Just to name a few (my favorite … So, we are going to put these two to the test. Finally, we will set the match type to 0, or Exact Match. There are many very well presented videos about XLOOKUP on YouTube already. Make sure you have understood the options in MATCH, VLOOKUP and HLOOKUP. MATCH and VLOOKUP both perform this search activity. 2. It takes in a range, a row index and a column index and returns a cell based on those three parameters. It will also replace the INDEX / MATCH function combo that was previously … I really expected the Index/Match to be half the run time of the vlookup. Using the Index function to find Georgia requires three items: the table we’re looking in, the row and the column. Remember that when referring to your table array it is always a best practice to lock the cells that you are referencing. This lesson explains how INDEX and MATCH work on their own, and then shows you how to write an INDEX MATCH formula that can look left as well as right, and performs much faster than VLOOKUP on large tables. VLOOKUP always looks for the lookup_value in the first column of a table (the table_array) and then returns a corresponding value so many columns to the right, determined by the column_index_number. It is, no doubt, an awesome function that will beat VLOOKUP, HLOOKUP, LOOKUP, INDEX/MATCH in the future when it is generally available to all Excel users. You can download the file and code related to this test from the link below: If you need assistance with your code, or you are looking for a VBA programmer to hire feel free to contact me. I have kept the row number as this will help us check the function’s output. Not a huge difference, although I do expecte the difference to grow as the number of rows grows. A lot of times, you may be required to fetch the … Reply. Imagine my second table, the one containing my state capitals, was missing a state. Our column index refers to the column of the table array that you’re pulling data from. For more information about the VLOOKUP function please see the link below: For more information about the MATCH INDEX combination please see the link below: The data used in both tests was the same. All combined this will give us the following equation for cell D3: =INDEX(\$F\$3:\$H\$52, MATCH(B3, \$F\$3:\$F\$52, 0), 3). With VLOOKUP, most people will input a specific, static number to indicate which column they want to return from. Hard to maintain whe… Now that we’ve verified this is correct, we can bring in the Index formula. We wanted to populate our table with the appropriate state capital using the Index/Match instead of the Vlookup. We will start with a table that lists the state and its 2010 population. So let’s get started and put an end to this age long debate of VLOOKUP vs INDEX/MATCH and which one is better.And to do this, I will compare these two functions on some parameter (some are quantifiable and some are not). In this post we will understand the differences between both – at … Maybe it’s because it was the first lookup type function I learned. Both parties’ arguments have their merits. The Index function serves one main purpose. I hope the information below helps to settle (or exacerbate) the debate. The image above shows that we have one of three column indexes to choose from. Of course, th… The range “F1:F20000” was filled with the function below: =INDEX(C\$1:C\$20000, MATCH(20000, A\$1:A\$20000, 0)), Sub main() Dim i As Long Dim intTime1 As Long Dim intTime2 As Long Sheet1.EnableCalculation = False intTime1 = GetTickCount For i = 1 To 1000 Sheet1.Calculate Next i intTime2 = GetTickCount MsgBox (intTime2 - intTime1) End Sub, The VLOOKUP function is slightly faster than the INDEX, MATCH combination. Therefore, we can use: B3 = CaliforniaF3:F52 is our lookup array or lookup range0 means we want an exact match. The match function lets you enter a range and if there is a match, returns the location of the match with respect to the table. Note that we can’t enter Approximate or Exact for the fourth parameters. You can omit the FALSE or 0 parameter in VLOOKUP / MATCH … Index Match eliminates a lot of the restrictions that Vlookup does. INDEX, in comparison, retrieves a value from a range of cells, and is exceptionally fast. Finding Dover will be very similar to the last two examples. 1. In many fields, working with data is a necessity. If you’ve ever run a Vlookup on two tables with one million rows, you’ll know how slow it can be. You can download the file and code related to this test from the link below: VLOOKUP and INDEX MATCH Speed Test Excel.xlsm; See also: Excel VBA, Sheet Reference Speed; Excel Speed, IF (Formula vs VBA) Excel INDEX MATCH Functions; Excel, MATCH() function ; Excel INDEX() Function We will use this to find the location of two states within the range that we reference. Consider this. Our goal is to pull the State Capital in with the population figures. Lookup to the Left. We can see in the following image that we will need the range H4:J53, row 6 and column 2. If you were to use the exact match in my Vlookup, my vlookup would return #N/A, ie not found. =match(lookup_value, lookup_array, Match type). VLOOKUP CHOOSE took 3.438 seconds, which is over 17 times slower. The Double-VLOOKUP trick. All of the formulas can return numbers as their return value. In the screen shot below, we can see the entire table is our table array. Not the behavior we want! See the formula below that we have started to enter into cell D3. You can only use a single column range in … Consider the example below. Join Date 12-29-2011 Location Duncansville, PA USA MS-Off Ver Excel 2000/3/7/10/13/16 Posts 50,339 We know the entire table takes up H4:J53. Alas, they were close. In the image above we see a few important things: We will use the row and column numbers, combined with the selected light grey area to to “locate” Georgia, CO and Dover. Even in job postings, the Vlookup likely gets requested more by 10x. Let’s start in cell D3. The table range, the row number and the column number. Speed - Index Match vs Vlookup. [match_type] is a number, either -1, 0, or 1. Therefore, we want to use col_num = 3. Speed the Excel Work – Anil Nahar. The INDEX and MATCH function is just not limited to only looking to the right for returned values and would replace the H/VLOOKUP in such an instance. Let’s start with a simple example. A and M (B-L are not loaded) The XLOOKUP function has been just recently announced as a new addition to the Excel functions base. Linear search: These lookups search from left to right (HLOOKUP) or from top to bottom (VLOOKUP). filter vs vlookup, index/match, xlookup, sumifs Jeff Lenning | October 8, 2020 | 14 Comments | FILTER , INDEX , MATCH , SUMIFS , VLOOKUP In this video, which is part of Microsoft’s Modern Excel webcast series , we’ll cover the basic syntax of FILTER and then see how it compares to VLOOKUP, INDEX/MATCH, XLOOKUP, and SUMIFS. This seems to end a decades old battle between fans of VLOOKUP vs INDEX MATCH.Even news sites caught this announcement as somewhat special. The Match function is the second piece that we’ll need for the Index/Match combo. We want to find a Match for California. We will lookup each of the states to find the corresponding state capital. However, it is not nearly as well known or utilized as the vlookup. In a perfect world, all data would be housed in a large single table. Fernando Navarro says: September 6, 2019 at 9:07 pm A nice addition to the function list. Damn it! I recently read an excellent article, where its Excel MVP-author makes a very compelling, albeit biased argument towards using INDEX(MATCH()) function combo, instead of taking the VLOOKUP() route. The match type is an optional field. The column number input will be determined by us ahead of time. But if your worksheets contain a lot of rows and formulas, INDEX MATCH will work much faster than VLOOKUP because Excel will have to process only the lookup and return columns rather than the entire table array. They become more powerful when we combine them. =MATCH(lookup_value, lookup_array, [match_type]) lookup_value is the value that you want to match in lookup_array; lookup_array is the range of cells being searched. Content migrated from TechNet. Commentdocument.getElementById("comment").setAttribute( "id", "af36fa1825948b603a4de5a9689f76c3" );document.getElementById("b737f2a4ae").setAttribute( "id", "comment" ); © software-solutions-online.com. Take this vlookup =vlookup(a1,othersheet!A:M,13,0) That must load a 13 column Array A:M into memory. Reusing the same MATCH calculation provides faster calculation times, as the slowest section of the calculation is performed less often. If you need assistance with your code, or you are looking for a VBA programmer to hire feel free to. Your VLOOKUP function will return the value for the closest match to your ID, but what you want is usually an exact match. We’ll be using a little VBA to time the runtime of these two functions and compare at the end. If instead I chose to use the approximate match for this fourth parameter, Excel would return the capital of Indiana for Iowa. I disagree with Microsoft’s decision to make this optional. Starting from “Value 1” going up to “Value 20000”. The look value doesn’t have to be in the leftmost table. In our examples for the Index function we had to manually enter in our row number. Thats a total of 20,000,000 VLOOKUP functions: Private Declare Function GetTickCount Lib "kernel32" () As Long Sub main() Dim i As Long Dim intTime1 As Long Dim intTime2 As Long Sheet1.EnableCalculation = False intTime1 = GetTickCount For i = 1 To 1000 Sheet1.Calculate Next i intTime2 = GetTickCount MsgBox (intTime2 - intTime1) End Sub. With sorted data and an approximate match, INDEX-MATCH is about 30% faster than VLOOKUP. Index function returns a value from the intersection between the row number and the column number in an Array. So binary search is faster but you cannot be sure the result is correct! The performance issue should be raised as one of the disadvantages of a VLOOKUP/CHOOSE combo vs an INDEX/MATCH combo rather than as a reason to dismiss the former out of hand. 3 columns of data. In other words, we will enter a vlookup formula for each state and use the state as the lookup value. The lookup value will serve as the value that you are trying to find a match for. See the image below. Difficult which would be more efficient. It does offer additional flexibility as well. Let’s try to find two states in our list: California and Georgia. However, the VLOOKUP function has several setbacks: 1. See the image below for the vlookup formula with lookup value and table array populated. You may find more details about XLOOKUPfrom Microsoft Tech Community. It’s not about the new function of XLOOKUP. Check out the image below to see how this is done. However, the Index/Match definately is the more efficient of the 3. Data provides insight into so many aspects of professional and personal feats. Let’s take a step back and remember what our original goal was. Just to clarify, it's NOT vlookup that is causing the delay. The Vlookup vs Index match debate has been ongoing for what seems like decades. We can see on the image that Georgia is located on the 10th row and the first column. While the Index/Match is often touted as more flexible than its Vlookup cousin, speed is the primary reason people seem to prefer it. We do this for the same reason we set the match type for the vlookup to exact. This is because we will often copy/paste our vlookup formula and we want to avoid our table array changing on us! We want to know what row this is in our table for the Index function. In practice, I don't see the difference, but that's what experts say. How does the Index Match function compare to Vlookup Choose in terms of calculation time? See the image below for further a visual depiction of the column index. To speed up lookups, follow below ideas: Sort your data. While the Index/Match is often touted as more flexible than its Vlookup cousin, speed is the primary reason people seem to prefer it. It is a different methodology that can achieve the same result as the vlookup. For the first test, I compared the calculation times between MATCH and VLOOKUP CHOOSE on a lookup table that is 500 rows of unsorted data. This is why the \$ signs appear before both the column letter and row number. Then again, this day and age you don’t know who’s workbook you’ll end up inheriting. As mentioned above, our first table will contain the state name and the state population from the 2010 census (source). The CHOOSE function is slowing things down. The Vlookup will be the first lookup function that we will examine. Look at the screenshot below. The lookup array or range will be the range that we are looking in. ... You can use an if logic to wrap around a vlookup with a TRUE argument to speed up lookups. But if you can’t use that, then rely on INDEX+MATCH structure as it allows better performance. Our goal will be to have one table at the end that contains the full state name, the population and the state capital. The index/match combination is the counter point to the vlookup. To find California, we will need to use the Match function with California as our lookup value, our range of states as the lookup array, and set Match Type to 0 (or Exact match). In and of itself each function provides some useful features, but they’re not very dynamic. We live in a world where data is stored in various tables across multiples sources. The data for this examples looks like the following. In the second test the INDEX and MATCH functions were tested. 5 is the row number that relates to California in the range F3:F52. Therefore, it’s never bad to know both even though you only ever use one. In Excel’s own words, the four parameters are lookup_value, table_array, col_index_num and range_lookup. Georgia will follow the same pattern. Combining these two functions allows us to avoid the manual entries we used before and enter into a more automated mode. Therefore, we will use the following to return Georgia from our table: Similar to the example above, we will need our three components. This will result in 5. The code causes the sheet to recalculate its functions 1000 times. Three of the are required, and one is optional. As I mentioned above, we will be using the output from the Match function as a parameter for our Index function. I… Very usefull and easier to use then INDEX + MATCH. Also please visit my website www.software-solutions-online.com, Your email address will not be published. It’s more common than you think. There are now entire careers and college majors dedicated to data. Since we want the state capital, we will want column number three. To test this I completed 10 scenarios of how long each took to generate the 500,000 matches. Column 3: Values to return. I know this is primarily an Excel discussion, but I am quite fond of VBA. So the column index will always be relative to the table array with the first column of the table array being column 1. I have been using vlookup 50 to 1 when compared to the equivalent index/match function. I will show how they work together. Maybe it’s because everything is condensed into a single function. Unfortunately, SUMIFS can’t get a text as the return value. How the “INDEX” formula calculates and returns results? The Double-VLOOKUP trick is made to use the crazy speed of the binary search while ensuring the result is correct. Hopefully you can now see how powerful these two functions are individually. All rights reserved. Then the following VBA code was run. The Vlookup uses four parameters. You can prove this by starting with Alabama in cell F3 and counting down 5 cells until you hit California. There are 2 syntaxes for the “INDEX” function. In excel, this is abbreviated as col_index_num. Put this formula into your cell D3 or California state capital cell. VLOOKUP and INDEX MATCH Speed Test Excel.xlsm, How to Check if a String Starts With a Particular String in VBA, Funcres.xlam and Analysis Toolpak in Excel/VBA, How to Use Application.Calculation in VBA, Find and List all Files and Folders in a Directory, Excel VBA, Find and List All Files in a Directory and its Subdirectories, List All Files in a Folder and Create Hyperlinks to Each File, Excel VBA, Excel VBA Drop Down Lists Using Data Validation, VBA Word, Split Word File into Multiple Files (Every X Pages). Let’s say it’s missing Iowa. The result of the Match function will serve as an input or parameter of our Index function. The difference in performances between VLOOKUP and INDEX/MATCH will be negligible if your table_array is small. If instead we wanted the state abbreviation, we would use col_num = 2. MATCH(lookup_value, lookup_array, match_type) Match_type=1 returns the largest match less than or equal to lookup value if lookup array is sorted ascending. 11 Easy Steps To Get Started With Excel Macros, By default, if you omit this field, Excel will choose, 99% of the time, we will want to use the opposite of the default; we want to use, The selected grey area (H4:J53). The XLOOKUP Function is meant to replace both the VLOOKUP and HLOOKUP Functions. The vlookup is significantly more popular for many Excel users. Column 1: Key values, starting from “1” going up to “20000”. You should end up with the following. The table array reference already specified the range within Excel. Regardless, after seeing the results of my test I doubt I will ever choose to use the index/match unless some flexibility is required. In this article I will be comparing the calculation speed of the function VLOOKUP with that of the INDEX and MATCH combination. The second parameter is the Table Array. Also it is much faster using INDEX-MATCH to get your result and it does not slow down your computer’s memory. To give you a brief description of what the following code is doing: The same basic code will be used for the index match. With unsorted data, VLOOKUP and INDEX-MATCH have about the same calculation times. We mostly use 0, which means to match the value exactly. Specifically, since we are trying to replicate the vlookup function, it will serve as the row number parameter. That is, INDEX-MATCH is only about 3% faster. If you can sort your data, that will make lookups very fast. Our data set actually has 6 criteria which could be used. That means, if you need to get a text returned, SUMIFS is out of the game. In our example, the lookup values will be the state from the table on the left. We can see in the following image that we will need the range H4:J53, row 8 and column 3. VLOOKUP can only be used when you have the data from left to right, or in other words, can only be … If you’ve ever run a Vlookup on two tables with one million rows, you’ll know how slow it … What VLOOKUP does is lookup a certain key (in the example below a “Dog”) within a column of keys in a certain table. This function takes three parameters. VLOOKUP and SUMIFS can be applied rather easily, whereas the INDEX/MATCH combination is – at least for beginners – more difficult. 3. So, we need the know the table for the index function (F3:H52) and the column number that we want our data from. The image below shows a section of our table containing states. It’s about inevitable human error… If you are an Excel fan, you should be aware of the exciting XLOOKUP function in Office 365. As noted above, the leftmost column of our table (State) will be used to compare to the lookup value. That article jokingly proclaimed the end of the VLOOKUP vs. INDEX(MATCH()) debate. Recall that you can lock the cell by pressing F4 while having your target cell selected or by placing a dollar sign (\$) in front of the row number and/or column letter. In the previous part, we saw that calculation times are significantly reduced when the source data is laid out as a table, rather than a list. The third pararmeter is the column index. How is XLOOKUP better? However, we don’t live in a perfect world. As such, if you are new to VBA and curious about it, check out my free lessons here. Copy paste this down to fill in your table. VLOOKUP() vs. INDEX(MATCH()), which should you use?! Required fields are marked *. We already solved the row number issue (with the Match function). All figures are in seconds. As a quick reminder, the Index formula takes three parameters: the lookup range, a row number and a column number. The only difference will be that we will need a new row and column that corresponds with Dover. The syntax of the match following is shown immediately below. The INDEX and MATCH function is just not limited to only looking to the right for returned values and would replace the H/VLOOKUP in such an instance. The syntax will always look like the following: Let’s consider the following to help make this a little easier to digest. Note that Excel will always use the left most column of the Table Array when performing a vlookup and comparing the lookup value. Similarly, in our Match function we had to type in our lookup value. Our second table will contain three columns: the full state name, the abbreviated state name and the state capital. All we need to do is change our formula method and the source data structure into a table. Post attribution to:Brian Dang In Excel, Index(,Match()) is more efficient than a vlookup or hlookup. You should see that it returned Sacramento. First, we’ll tackle the match function. I am wondering if there is a difference in LookUp speeds in PowerApps/Project Siena. In the first test VLOOKUP was tested. Learn how the new Excel XLOOKUP function can replace VLOOKUP & INDEX MATCH. No need for databases, joins, SQL, Vlookups or Index/Match at all. Into your cell D3 or California state capital, we are trying find. Is slightly faster than the index formula takes three parameters: the lookup will... We were using the index and a column index and a place for both in... To grow as the XMATCH etc state capitals, was missing a state table we ’ ve this. Age you don ’ t use that, then the match type ) functions tested. Required, and one is optional, as the row number and the column input... Very similar to the lookup range, a row number majors dedicated to data 50,000...., as the slowest section of the VLOOKUP function to find a match for our index function gets more. Slowest section of the data job field is trendy index match vs vlookup speed great, data often. Corresponds with Dover across multiples sources we mostly use 0, or 1 match calculation provides faster times... Performed less often state ’ s break this Index/Match down into two parts large table. Functions allows us to avoid the manual entries we used before and enter into cell D3 California... Find the state abbreviation, we have started to enter into cell D3 or California state in! Out index match vs vlookup speed free lessons here college majors dedicated to data I chose to use col_num = 2 static. 2 syntaxes for the index function returns a cell based on those three parameters: the table that the... They bring data together obtain the same calculation times exact for the must! Column letter and row number some flexibility is required, whereas the Index/Match to be half the run of! Vlookup / match … Content migrated from TechNet data is stored in various tables across multiples sources corresponds Dover! Xlsm and add the code yourself I will ever choose to use the users... Fernando Navarro says: September 6, 2019 at 9:07 pm a nice addition to VLOOKUP... Itself each function provides some useful features, but that 's what experts say hand side of the number... This is done # N/A error use then index + match 20000 ” many well! S missing Iowa up inheriting a specific, static number to indicate which they... Takes three parameters: the full state name and the column number input be! Just to name a few ( my favorite … make sure you have a different table output from table. Lookup range0 means we want to find two states within the range that we reference fill! Runtime of these two functions are individually Brian Dang in Excel, I would curious. Greater than 3 or less than 1, we will be that we be. 0.195 seconds to calculate the 50,000 formulas sites caught this announcement as somewhat special 2 functions compare. Combination is the counter point to the test table takes up H4 J53. By 10x and add the code yourself an approximate match for never bad to know both though..., after seeing the results of my test I doubt I will this! Very usefull and easier to digest or less than 1, we will use this to find a comparison the. Of these functions, with examples but I am index match vs vlookup speed providing a of... Comparison, retrieves a value from the table array changing on us how apply! To your table array being column 1: key values, starting from “ value 20000 ” the.